Chi 2011 - Connecting

PCS Submission Instructions and FAQ

This year there are some new procedures for making a submission. Please read the following if you encounter any problems.

PCS Submission Instructions

Log in at .

If you haven't used PCS before, click on "First time using the system? Create your own account". If you've forgotten your User ID or Password, click on "Forgot your User ID and Password? Look it up here." You should see the following:

click on "Submit to <Venue>" where <Venue> is the name of the author venue to which you are submitting (e.g., "Papers and Notes", "Panels", "Case Studies", "Interactivity", etc.). You should see something like the following (submission forms are slightly different in different venues).

Enter the title of your submission.

Next scroll down to enter the authors of the submission. As you enter text into the "Given Name" "Family Name" or "email address" field, the system will show a list of known PCS accounts that are similar to what you are entering. If the correct account is shown, click on it to have those fields automatically filled in.

The email field is how PCS associates a submission to a PCS user account. So, the fastest way to get a list that contains the correct account is to enter the email address of the PCS account.

Once you select an account from the list, the "Given Name" "Family Name" and "email address" fields are filled in. As you enter text for "Country", the closest matching countries will be displayed in a popup list. Select one and it will fill in the "Country" field.

Continue to enter author information as in the screenshot below. If a PCS account does not exist, simply fill in the fields manually. Later, the system will ask you to either match the name to an existing account or create a new account.

After you've completed the rest of the submission form, click on "Submit" at the bottom of the screen. You can submit partial information at any time and go back later to fill in the remaining information. After you submit, you will see a submission confirmation screen that describes any missing information, such as the following.

Click on "Have the system help to resolve your co-author accounts." You'll see a screen that lists each unknown co-author and possible PCS accounts that match.

Select an existing account or create a new account. If you found matching accounts, you're done with this.

Or you can enter an email address to try again to find the closest matching PCS account.

If there is a matching account, you're done. If not not an existing account, the system will again state that the account doesn't exist and offer to help you resolve it.

Once all of the coauthors have been affiliated with PCS accounts, the submission confirmation screen will look like this:

PCS Submission FAQ

Please use the Precision Conference System to make submissions to CHI. When entering a submission into PCS, you will need to link the submission to a PCS account for all co-authors.

Why does CHI need all co-authors to have a PCS account?
The CHI conference program receives more than a thousand submissions each year, each having anywhere from 1 to 13 co-authors. The organizers need your help in managing the information about co-authors for the following reasons.

  • Allow co-authors to access the submissions on which they appear in PCS.
  • The Program Committee may need to communicate with the authors of a paper when the "contact" author is unreachable (due to absence or mis-routing of email).
  • Authors appearing on multiple papers need to have their name and affiliation spelled the same way on those papers for consistency and to help the Technical Program reduce schedule conflicts.
  • Allow PCS to be the single repository for both submissions and final camera-ready preparations of accepted papers. (in prior years, authors had to upload camera-ready versions of accepted papers to two places: PCS and the publisher site. This year, the publisher will use the data entered into PCS, so the data need to be complete and correct for the digital library).

How do I link a submission to each co-authors' PCS account? I don't know my co-authors' PCS account identity or login name.
On the submission form, the submitter will enter the names of the co-authors. The system will suggest matches as an affiliation is being entered. For authors without PCS accounts, an account will be created. Email will be sent to each co-author upon submission.

I don't know my co-authors' email addresses
Please find out before submitting - this is necessary to confirm your co-authors' knowledge and acceptance of this submission.

My co-author does not want a PCS account
You can delete the account after submission, though the conference organization will lose the benefits described above.

I don't know whether I'm allowed to give out my co-authors' email addresses
It's important that we be able to confirm your co-authors' knowledge of this submission. This is standard practice at many conferences.

What if I end up creating a duplicate account for a co-author?
Please notify the Technical Program chairs and include the email address affiliated with each of the multiple accounts, if known. If not known, please provide the different name spellings or other attributes that identify each account.

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